ARMA SaskATCHEWAN chapter

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Association of Records Managers and Administrators
Sask. Inc.
Bylaws
Amended
April 2016
Approved By ARMA International on May 8, 2017
ARTICLE I - Name 3
ARTICLE II - Objectives 3
ARTICLE III - Members 3
Section 1 - Classes of Members 3
Section 2 - Requirements 4
Section 3 - Qualifications 4
Section 4 - Good Standing 4
Section 5 - Applications 5
Section 6 - Non-Renewal and Reinstatement 5

Section 7 - Censure, Suspension or Expulsion 5
ARTICLE IV - Officers and Their Duties 5
Section 1 - Officers 5
Section 2 - Qualifications 6
Section 3 - Nomination and Election 6
Section 4 - Term of Office 7
Section 5 - Vacancies 7
Section 6 - Duties and Responsibilities 8
Section 7 - Removal 13
ARTICLE V - Meetings 13
Section 1 - Regular Meetings 13
Section 2 - Special Meetings 14
Section 3 - Annual Meeting 14
Section 4 - Quorum 14
Section 5 - Board of Directors Meetings 14
Section 6 - Proxies 14
ARTICLE VI - Board of Directors 15
Section 1 - Governing Body 15
Section 2 - Governing Body Powers 15
Section 3 - Board of Directors Meetings 16
ARTICLE VII - Finances 16
Section 1 - Fiscal Year 16
Section 2 - Membership Dues 16
Section 3 - Signing Officers 17
Section 4 - Financial Review 17
ARTICLE VIII - Committees 17
Section 1 - Standing Committees 17
Section 2 - Duties 17
Section 3 - Special Committees 21
ARTICLE IX - Dissolution 21
ARTICLE X - Parliamentary Authority 21
ARTICLE XI - Amendment 21
ARTICLE XII - Archives 22
ARMA Saskatchewan - Bylaws - 2016
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Bylaws of the Saskatchewan Chapter
of
ARMA International
ARTICLE I – Name
The name of this Chapter is the Association of Records Managers and Administrators, Sask. Inc. which will hereafter be referred to as "ARMA Saskatchewan". It is a Chapter of the Association of Records Managers and Administrators, Inc. which will hereafter be referred to as "ARMA International".
ARTICLE II – Objectives
As an incorporated non-profit organization registered in Saskatchewan, the objectives of ARMA Saskatchewan are:
A. To promote and advance the improvement of records and information management and related fields through study, education and research;
B. To advance professional knowledge and techniques by sharing and exchanging experience and information related to the field of Records and Information Management;
C. To support the enhancement of professionalism of the members of ARMA International who live or work in Saskatchewan; and
D. To promote cooperative endeavors with related professional groups in the province of Saskatchewan.
ARTICLE III – Members
Section 1 - Classes of Membership
A. Professional
A duly qualified individual in good standing with the Association who is entitled to full voting and other rights and benefits of the Association.
ARMA Saskatchewan - Bylaws - 2016
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B. Honorary
An individual who has been granted life membership by the Association’s Board of Directors and as defined by the Association’s policies and procedures. Honorary Members are entitled to full voting and other rights and benefits of the Association.
C. Associate
Any duly qualified individual in good standing is entitled to limited benefits of the Association. Associate Membership does not include the privilege of voting in an ARMA International election, in an ARMA Saskatchewan election, holding Chapter office or receiving the Association’s professional magazine.
Section 2 - Requirements
The requirements for each class of membership and the processes for application, in addition to those contained within these bylaws and the bylaws of ARMA International, shall be established and published by the ARMA International Board of Directors. Membership in ARMA or the Saskatchewan Chapter shall not be denied nor abridged on account of race, color, religion, sex, age, national origin, disability, sexual orientation or choice of life style.
Section 3 - Qualifications
Any individual holding or occupying a position as manager, supervisor, educator, student or who is generally interested in the field of Records and Information Management, shall be eligible for membership. Any individual so qualified may not be excluded from nor denied membership in ARMA International or a Chapter thereof, subject to the provisions of Section 7 of this Article.
Section 4 - Good Standing
A member in good standing is one whose current dues are paid to ARMA International, and the Saskatchewan Chapter, and complies with the provisions and obligations of the Articles of Incorporation and the Bylaws.
ARMA Saskatchewan - Bylaws - 2016
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Section 5 - Applications
Applications for membership (Professional or Associate) shall be made in writing on forms furnished by ARMA International for this purpose. Applications are to be sent directly to ARMA International. Applications are also available online on the ARMA International website (www.arma.org).
Section 6 - Non-Renewal and Reinstatement
A. Members whose dues have not reached ARMA International or the Chapter within one calendar month following the expiration date of membership shall be considered non-renewed.
B. A non-renewed member or a former member may apply for membership upon full payment of annual Association and Chapter dues.
Section 7 - Censure, Suspension or Expulsion
Any member may be censured or suspended by a majority vote of the Board of Directors of the Chapter for good cause if according to its findings, a violation of any provision or obligation of the Articles of Incorporation, Bylaws, or rules and regulations, has occurred. Any member may be expelled by a two-thirds vote of the Board of Directors of the Chapter for good cause if according to its finding, a violation of any provision or obligation of the Articles of Incorporation, Bylaws, or rules and regulations have occurred. Conduct unbecoming a member, conduct inimical to the welfare of ARMA International or the Chapter, and indebtedness to ARMA International or the Chapter shall also be causes for such disciplinary action. When such action is contemplated, the Board of Directors of the Chapter shall provide written notification to the party concerned, and afford an opportunity for a hearing before the Board or a special committee appointed by the Board for this purpose. Should revocation result, any dues paid to a date beyond such revocation will not be refundable.
ARTICLE IV - Officers and Their Duties
Section 1 - Officers
The officers of the Chapter shall be a President, Vice-President, Secretary, Treasurer, Immediate Past President, two Program Directors (one north and one south preferable), Membership Director, Promotion Director, Website Director and up to three Directors-at-Large. If the office of Vice-President is vacant at the time of the nomination and election process for a new Board of Directors, a
ARMA Saskatchewan - Bylaws - 2016
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President-Designate shall be nominated and elected at the Annual General Meeting and shall assume the office of ARMA Saskatchewan President on the first day of July following that meeting.
Section 2 - Qualifications
All officers shall be professional members in good standing of ARMA International and the Chapter.
Section 3 - Nomination and Election
Sub-Section A. - Nominations Procedures
1. The Nominations Committee shall prepare a slate of at least one nominee for each elected office (Vice-President, Secretary, Treasurer, Immediate Past President, two Program Directors, Membership Director, Promotion Director, Website Director and up to three Directors-at-Large). If the office of Vice-President is vacant at the time of the nomination and election process for a new Board of Directors, a President-Designate shall be nominated and elected